When You Arrive

Registration and Set-up

Below please find a procedure list for getting you settled into camp. Please plan to arrive prior to 9 p.m. in order to better facilitate efficient Check-in/Registration and set-up. If this is your first Solstice Sadhana event, please inform our Hospitality Team, who will give you a tour of the camp and answer any questions you may have.

Entering the event will be easy if you have your Event Ticket with the bar-code so security can scan this and begin the check in process then please follow steps 1-7 below. Everyone is required to check-in at registration trailer prior to setting up camp or unpacking.

(If you have not registered on-line or if you have not brought your Event Ticket you will park in a special area and be escorted to the Registration Trailer and then will return with badge and go through security check point and park.)

1. Luggage Shuttle
Once on site, please leave your baggage in the Luggage Shuttle holding area. If you already know your camping destination or if you have a cabin or tent space, please place items in the appropriate areas (rental tent or cabin number).  If you do not know where you are camping please decide where you want to camp prior to returning to the luggage area so you can place luggage in appropriate area.   Once you have completed Check-In/Registration please return to shuttle if you didn’t know where your luggage was going. *Cars are no longer allowed to drive on the premises. If you have special needs please contact the 3HO office.

2. Check-In & Registration
All camp participants must proceed to the registration area after parking their vehicles.  Please bring the following information with you to the Registration trailer:

  • International Travelers – round trip airline ticket confirmation (tickets must be within 3 weeks prior to after the event)
  • Students – must have college/Graduate School I.D

3. Cabin, Tent and RV Spaces
If you have reserved a bunk or cot in a cabin or a tent space you will have with your badge a tag that you will put on in your bunk or cot.  There will also be a list posted at the cabins.  Please do not put your belonging on a bed if you have not put your tag there.  Your tag will says whether you have a top or bottom bunk space or in some cabins there are some bottom bunks not set aside, check cabin list to make sure that if there is a senior with a bottom bunk that there is a space left.  For RV’s you will also receive a tag to put in the window of your RV and your name will be posted on the marker at the site.

4. Karma Yoga
Check out the Karma Yoga Registration Area to find where your team is meeting  from 9:15 until 10:15 every morning until Tantric Days. Also pick up the Camp Program Booklet, a Tantric bag and other possible goodies and information.

4. Return to Luggage Area
Please place your bags in the areas marked for camping or specific cabin numbers. You should have received your cabin or rental tent tag with the number on it so place luggage in appropriate areas.  You will receive a program that has a camp map during registration. Your luggage will be transported to your living area and you will walk there to pick it up.

5. Set Up Camp
Now you are free to unpack and settle in. Please walk to the Luggage Shuttle drop point closest to where you’ll be camping. Collect your things and proceed to your chosen campsite. Wheelbarrows are provided for campers to reach their campsite.

6. Late Arrivals (after 9 p.m.)

Check-In/Registration closes at 9 p.m. You must bring your Event Ticket with bar-code in order to enter the site up until 10:00 p.m. You will then be directed to the Tantric Shelter which is the late arrival sleeping area.  If you are not registered on-line, you will not be able to enter the site after 8:45 p.m. because Registration will be closed at 9 p.m.  Gates close at 10 p.m. For security purposes we discourage people from coming on-site after 10 p.m. even if you are registered.

  • Security will direct you to appropriate parking area.
  • Collect your things for the night (sleeping bag, toiletries) and go to Tantric Shelter.
  • In the morning, please report to the Registration Trailer to complete Check-In process.
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